Email Question

[ilovefooffur]

Does anyone know if there is a way to keep recipients from forwarding the email message you sent them?

I understand the user can still do a print screen, use their camera to take a picture of the screen, or just type whatever is on screen.

Outlook IRM is one option but I don't seem to have the Premission option.

[D4u2s0t]

there's no way around it, if someone wants to forward the message badly enough, they will.  Even if it means them typing it out in a separate email.  If you don't want anyone else to know what you said, email is not the way to go.

(remember inspector gadget?  if only we could do that lol )

[fishinfewl]

Yeah, I think outlook IRM is the way but it gets pretty complicated.  Unfortunately I'm not an IT Admin so I couldn't help you.  Good luck.

[George Welcome]

Outlook users

Much has been made of Information Rights Management in Outlook/Windows 2003. But for years, organizations with 100% Outlook users have been capable of achieving a small level of the same functionality with custom Outlook forms.

First, create the custom form:

1. Create a new message

2. Tools | Forms | Design This Form

3. Click on the Actions tab

4. Double click on "Forward" and "Reply to All" and disable them

5. Click on the Properties tab

6. Check "Send form definition with item"

7. Tools | Forms | Publish Form As

8. In the "Look In" field, choose your personal forms library and give it a name such as "NoReplyAllOrForward"

At step 7, you could also File | Save As and save the form as an OFT in the filesystem.

Then, send mail to others using the custom form:

1. Tools | Choose Form (or double-click the OFT you saved on your hard drive)

2. In the "Look In" field, choose your personal forms library

3. A new mail message will come up. If you went to Tools | Forms | Design This Form, the changes you made above would be visible.

4. Type in the recipients/subject/body/etc and send the message

Now when the people you sent the mail to open it, the "Reply All" and "Forward" buttons will not be available on the toolbar. Similarly, the keyboard shortcuts like Ctrl+F will not work.

Of course this doesn't go nearly as far as true IRM, since the recipient could still copy the contents from the mail and paste it into a new one and forward that around. This is more useful as a "gentle reminder" not to "me too" reply all to a large mailing list, or not to forward something semi-private.

Note: This tip only works if the recipients are using Outlook. Outlook Web Access, Outlook Express and other mail clients don't understand Outlook's custom forms.

Courtesy of Microsoft

[llPa1nll]

There is no way of it not getting forwarded. You are also it seems thinking that all the people use outlook and not a 3rd party email application. If you don't want it to be forwarded I wouldn't send it, imho. Hope this helps.